Home/Portfolio/Our PG - Smart Coliving & PG Management OS

SaaS DevelopmentProduction AuditedClient: OurPG Management SolutionsIndustry: PropTech, Hostels & Coliving SaaS

Timeline: 6 Weeks (3 Sprints of 2 Weeks)

$34,000 Scope

Our PG - Smart Coliving & PG Management OSAutomated Rent Invoicing, Room Bed Allocation Grid, Tenant KYC & Maintenance Ticketing

How Divanex engineered the Our PG property management platform, automating rent collection, room allocation matrix, and tenant onboarding.

Occupancy Visibility

Real-Time

Live visual bed allocation grid

On-Time Rent Rate

98.2%

Automated recurring AutoPay reminders

AutoPay Invoicing

Automated

Automated UPI & Netbanking AutoPay

Tenant Onboarding Time

3 mins

Digital Aadhaar KYC & e-agreement

Divanex Engineering Pod:1 Lead SaaS Architect2 Full-Stack Engineers1 Flutter Mobile Developer1 Product & Systems Designer

Standards:✓ Data Privacy Safeguards✓ Automated GST Invoicing✓ SOC 2–Aligned Cloud Infrastructure

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Floor 3: Bed Allocation Matrix

98.2% Occupancy

Room 301-A● Occupied

Aaditya V.

Rent Paid: ₹14,500

Room 301-B● Occupied

Priya S.

AutoPay Active

Room 302-A◌ Reserved

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Deposit Paid

Monthly Rent Cycle AutomationAutomated Settlement Engine

INTERACTIVE BED MATRIX & AUTOPAY

Enterprise Coliving & Bed Matrix OS Across Multi-City Properties

Eliminated manual registers and double bookings with a real-time visual floor grid, instant Aadhaar biometric KYC, and automated recurring WhatsApp AutoPay billing.

✓ 15x Faster Rent Velocity✓ -90% Admin Overhead✓ 4-Day Vacancy Turnaround

THE CLIENT PROBLEM

Manual Paper Registers, Cash Leakage & Chaotic Room Occupancy Tracking

Hostel and PG owners were struggling with manual WhatsApp rent reminders, lost security deposits, unrecorded maintenance complaints, and ghost vacancies where empty beds went unbooked for weeks.

Core Friction Points:

✕Property managers spent 20+ hours each month manually calculating electricity sub-meters and food billing.

✕Delayed rent payments averaged 18 days per resident with frequent bad-debt write-offs.

✕Zero visibility for multi-branch PG owners across property performance and staff accountability.

WHAT WE BUILT & DELIVERED

Interactive Bed Matrix, AutoPay Integration & Tenant Mobile App

Divanex engineered an intuitive visual Bed Allocation Grid where managers can see vacant, occupied, and reserved beds at a glance, coupled with automated recurring rent invoicing and a tenant mobile app.

Delivered Architecture Pillars:

Visual Bed & Room Occupancy MatrixNext.js 15 • Tailwind CSS • React Flow

Color-coded interactive floor layouts enabling 1-click room assignment, bed swapping, and instant security deposit clearance.

Automated Recurring Invoicing & AutoPayRazorpay AutoPay • Node.js Cron Jobs

Generates itemized invoices on the 1st of every month with integrated WhatsApp payment links and automatic ledger reconciliation.

Digital Tenant KYC & Biometric SyncAadhaar API • DocuSign • IoT Gateway

Instant ID verification, digital rental agreement signing, and integration with biometric gate access hardware.

SYSTEM TOPOLOGY, CODE & SECURITY

Architecture Blueprint & Technology Taxonomy

1. Tenant Onboarding

Mobile App / QR Scan

Tenant uploads ID, signs digital rental agreement, and pays security deposit in under 3 minutes.

2. Bed Allocation

Owner Dashboard

Manager assigns bed in visual grid; locks room access and issues digital gate credentials.

3. Auto-Invoicing

Billing Microservice

On invoice cycle date, calculates rent + electricity unit readings and sends WhatsApp payment links.

4. Settlement & Reports

Ledger Engine

Instant settlement to owner bank account with automated tax invoices and P&L statements.

Engineering Guardrails & Standards:

Role-based access for Property Owners, Area Managers, Wardens, and Maintenance Staff.

Built-in tenant complaint ticketing system with SLA escalation countdowns.

Food mess management module with meal opt-in/opt-out cost deductions.

TIMELINE & SPRINT CADENCE

Milestone Execution & Sprint Breakdown

Week 1–2

Sprint 1: Schema & Multi-Tenant Setup

Design of multi-tenant hostel hierarchy, room-bed matrix, and ledger structure.

Week 3–4

Sprint 2: Owner SaaS Portal & Billing

Interactive bed dashboard, automated billing, complaint hub, and staff roles.

Week 5–6

Sprint 3: Tenant Mobile App & Rollout

Rent payments, food menu, gate pass generation, and 400+ properties migration.

KEY ARCHITECTURAL WINS

Enterprise Outcomes & Engineering Learnings

✓

Visual bed matrix eliminated double-booking errors completely across 420+ facilities.

✓

WhatsApp automated reminders increased cash collection velocity by 400%.

✓

Modular multi-tenant architecture supports scaling to 500,000+ beds effortlessly.

EXECUTIVE VERIFICATION

“Our PG completely transformed our hostel business. We expanded from 3 properties to 28 properties in just 8 months without adding a single administrative accountant. Divanex delivered beyond expectations.”

Rajesh Khandelwal

Managing Director • OurPG Coliving Spaces

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